Hiring Roles (Team Direct)

Learn everything about hiring roles on your Instahyre account.

Each employer on Instahyre has a Team page, which offers capabilities to make your team productive and eliminates the chances of recruiters building multiple enterprise accounts for their jobs.

Recruiters from the same employer can collaborate to close a position faster.
Using Instahyre as a team helps reduce the chances of recruiters contacting the same profiles separately.
Improves productivity and communication among the members which provides a superior candidate experience.

According to our survey with more than 1000 top HR leaders and talent acquisition heads, this approach has reduced the instances of multiple recruiters reaching to the same candidate for the same job by 83% and increased the conversion rate by a staggering 178%.

The team page provides visibility across the hiring roles and helps maximize the recruiter's effectiveness.

Type of members on the team page

Registered recruiters from your organization can be assigned four types of roles. Their status can be of an Admin, Recruiter, Hiring Manager or Interviewer.

A) Admins: An Admin is typically the head of the recruitment team or the SPOC for the company’s Instahyre account. They can perform all actions on the product, including generating usage reports, and modifying global settings and the brand page. An admin may or may not be a recruiter. Typically, an admin who is not a recruiter would use an admin role with a basic license, so that they can modify all global settings, but cannot source candidates.

B) Recruiters: A Recruiter is the primary person responsible for posting jobs, sourcing candidates, and ensuring the interview process happens smoothly. They can post jobs and perform all types of actions on jobs they are subscribed to. For jobs where they are not subscribed, they can perform all types of actions if they are the stage owner for a stage, or with candidates with whom they have a past or upcoming event, or candidates shared with them. Unlike admins, recruiters cannot modify global settings for the employer account. They are responsible for moving candidates between stages.

C) Hiring Manager: A Hiring Manager is the person to whom a hired candidate will report. Hiring Managers work closely with recruiters to define job requirements, review candidate profiles, and make final hiring decisions. They can perform all types of actions on candidates similar to recruiters. But unlike recruiters, they cannot post or edit jobs, and they cannot view sourcing stages of jobs, or use the Search page.

D) Interviewer: An Interviewer is an employee in the organization who is none of the above, and is only responsible for interviewing candidates. They can only view candidates with whom they have a past or upcoming event. Interviewers cannot perform other actions on the platform, except for leaving evaluations for the events to which they are assigned.

Overview of each role type.

The table below lists an overview of what each role can do, assuming that it’s a paid employer and admins and recruiters are licensed.
Limitations of the Basic and Licensed plan are covered in this article.

Note - Please refer this article for a comprehensive overview of the roles and responsibilities of Job Coordinator (JC) and Stage Owner (SO).

Jobs page	Admin	Recruiter	Hiring Manager	Interviewer
Can access the jobs page	Yes	Yes	Yes	No
Can view subscribed jobs	Yes	Yes	Yes	No
Can view non-subscribed jobs	Yes	Yes	No	No
Can post/edit a job	Yes	Yes	No	No
Can see the plan details	Yes	Yes	No	No
Job form	Admin	Recruiter	Hiring Manager	Interviewer
Can be subscribed to a job	Yes	Yes	Yes	No
Can be added as JC	Yes	Yes	No	No
Can be added as SO	Yes	Yes	Yes	No
Candidates page	Admin	Recruiter	Hiring Manager	Interviewer
Can view sourcing stages	Yes	Yes	No	No
Can view non-sourcing stage	Yes	Yes	Yes	No
Can perform bulk actions	Yes (only in paid jobs)	Yes (only in paid jobs)	Yes (only in paid jobs)	No
Can move candidates between hiring stages	Yes	Yes	No	No
Can view questionnaire responses	Yes	Yes	Yes	No
Can schedule events	Yes	Yes	Yes	No
Can upload candidates	Yes	Yes	Yes	No
Email permissions	Admin	Recruiter	Hiring Manager	Interviewer
Can view and send emails to candidates for subscribed jobs or when SO	Yes	Yes	Yes	No
Can view and send emails to candidates for non-subscribed non-SO jobs	Yes	No	No	No
Advanced search page	Admin	Recruiter	Hiring Manager	Interviewer
Can access/use advanced search page	Yes	Yes	No	No
Teams page	Admin	Recruiter	Hiring Manager	Interviewer
Can access the teams page	Yes	Yes	No	No
Can add new users	Yes	Yes	No	No
Can change the role of users	Yes	Yes	No	No
Can modify the user’s license type	Yes	No	No	No
Can delete/reinstate users	Yes	No	No	No
Other configurations	Admin	Recruiter	Hiring Manager	Interviewer
Can modify the default email templates	Yes	Yes	No	No
Can add/modify custom email templates	Yes	Yes	Yes	No
Can create questionnaires and scheduler links	Yes	Yes	Yes	No
Global settings	Admin	Recruiter	Hiring Manager	Interviewer
Can setup/modify SSO settings (Only if purchased)	Yes	No	No	No
Can setup/modify ATS integrations (Only if purchased)	Yes	No	No	No
Can set up/modify the brand page	Yes	No	No	No
Can generate usage report	Yes	No	No	No

What's next?
Learn how to allocate paid logins "Licensed" accounts to your team and the difference between Licensed and Basic users. Click here

Updated on: 06/12/2024